Question: How Do You Store Confidential Documents?

How do you treat confidential documents?

Confidential documents should be shredded or placed in a confidential trash container (in many instances it can also be recycled).

Many third-parties provide collection services for sensitive hard copies..

How do you identify confidential information?

Resources should not be used to protect such information….If identifying confidential information is still halfway in your company, do the following:Map the data. Go through the data handled in different functions. … Identify the responsibilities and obligations. … Assess the risks. … Define security levels.

What does Confidential mean on a document?

Confidential Documents means any document or documents which contain any trade secret, sensitive or proprietary business information, or private financial information pertaining to any Party, or any customer of any Party, so designated by any undersigned Party pursuant to Paragraph 2 of this Protective Order, …

Where do you keep important documents online?

Online Document Storage For digital documents, storing your information in the cloud is another secure way to keep them safe. With an internet connection, companies like Dropbox, Google Drive and Microsoft OneDrive are available with 24/7 access wherever you are.

Which types of documentation must be stored securely?

Here are the top 3 types of documents you should protect.Documents with Employees’ & Clients’ Personal Information.Office Plans, Office IDs and Internal Procedure Manuals.Contracts and Commercial Documents.

How can I store documents online securely?

That’s enough scaremongering (for now), let’s go over what you can do to take control and wrap your files in cosy layers of security!Set a proper password or passphrase. … Set up 2FA, two-factor authentication. … Check your sharing settings. … Encrypt your files before saving them online.More items…•

What is the difference between trade secret and confidential information?

Trade secret information is a subset of confidential information. All information that qualifies for trade secret protection is confidential information. … Understanding the distinction between trade secrets and confidential information can help a business to shape and design measures to protect its intellectual assets.

What happens if you dont maintain confidentiality?

If you don’t, you could lose trust and integrity in the eyes of your existing (and potential future) clients, who could terminate your contract and take legal action against you.

What is the difference between sensitive and confidential information?

Public – Information that can be freely shared with any individual or group. Internal – Potentially sensitive information that should not be shared outside our organization. Confidential – Information that may adversely affect employees, individuals, or our business if disclosed to unauthorized parties.

What are the three main types of records?

Types of recordsCorrespondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

What information is needed to remain confidential?

The types of information that is considered confidential can include: name, date of birth, age, sex and address. current contact details of family, guardian etc. bank details.

What is an example of confidential information?

Examples include financial information, costs, business projections, marketing plans, customers, suppliers, designs, composites, sketches and any information that is marked confidential. … Sometimes even the most innocent acts or requests can result in disclosure of confidential information.

How do I protect my documents?

Safe Ways to Manage Secure DocumentsShare Files Securely. Sharing files both internally and externally is an important aspect of most businesses. … Use the Cloud Safely. … Ensure Document Deliveries are Protected. … Secure Paper Document Storage. … Create a Safe Document Management System. … Always Back Up.

What is not considered confidential information?

The following shall not be considered to be Confidential Information: (a) information which is publicly known or which becomes publicly known through no fault of the receiving party; (b) information which is lawfully obtained by the receiving party from a third party (which third party itself lawfully obtained the …

What are the principles of record keeping?

The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the “Principles” of good management of Records. ISO 15489: Records management is a globally recognized requirement.

What is the safest way to send sensitive documents?

What is the Safest Way to Mail Important Documents?Don’t Send Your Sensitive Documents Over Email. … Encrypt the Files You’re Transferring Digitally. … Make Backup Copies. … Hand Delivery is the Best Option. … 5. Mail Your Documents. … Check Your Fax Line on a Regular Basis. … Use an Encrypted File-Sharing Service.

What is the most secure way to store data?

The most secure way to store data is the way that works best for them and keeps their copies apart from the originals. One option that is used by around a fifth of SMEs is to copy data to an external hard drive that is then removed from the premises each evening.